Groover City – Privacy Policy

Effective Date: 01.04.2026

This Privacy Policy explains how Groover City (“we”, “us”, “our”) collects, uses, and protects your personal data when you use our website and services.

By accessing our website or submitting your information, you agree to this Privacy Policy.

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1. Data Controller

1.a Groover City operates as a sole trader business managed by Flavian-Gabi Nastasa, based in the United Kingdom.

1.b For the purposes of data protection laws, including the UK GDPR, we act as the data controller of your personal data.

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2. Personal Data We Collect

2.a We may collect and process the following types of personal data:

• Name or artist name
• Email address
• Social media links
• Submitted music, artwork, and related materials
• Communication content (emails, messages)
• Technical data (IP address, browser type, device information)
• Website usage data (via cookies or analytics tools)

2.b We do not collect or store full payment details. Payment information is handled securely by third-party providers.

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3. How We Collect Data

3.a You provide data directly when you:

• Submit music or contact us via email or forms
• Purchase promotional services
• Communicate with us

3.b We collect data automatically when you:

• Visit our website
• Interact with embedded content or external platforms

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4. Legal Basis for Processing

4.a We process your personal data under the following legal bases:

• Contractual necessity – to deliver services you purchase (e.g., articles, promotion, radio rotation)
• Legitimate interest – to review submissions, communicate with artists, and operate our platform
• Consent – where required, such as for marketing communications

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5. How We Use Your Data

5.a We use your data to:

• Review and process music submissions
• Create and publish editorial content
• Promote artists across our platform and channels
• Broadcast submitted tracks on our online radio
• Communicate with you regarding services or submissions
• Process payments via third-party providers
• Improve website performance and user experience

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6. Sharing of Data

6.a We may share your data with trusted third parties where necessary, including:

• Payment processors (e.g., Stripe)
• Website hosting providers
• Analytics services (if in use)

6.b We do not sell, rent, or trade your personal data.

6.c We only share data where necessary to deliver our services or comply with legal obligations.

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7. International Transfers

7.a Some third-party providers may process data outside the United Kingdom.

7.b Where this occurs, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

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8. Data Retention

8.a We retain personal data only for as long as necessary to:

• Deliver our services
• Maintain business records
• Comply with legal and financial obligations

8.b Financial records may be retained for up to 6 years, in line with UK legal requirements.

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9. Your Rights

9.a Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Request data portability

9.b To exercise any of these rights, please contact us using the details below.

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10. Cookies and Tracking

10.a Our website may use cookies and similar technologies to:

• Improve functionality
• Analyse website traffic
• Support embedded content (e.g., music players, social media)

10.b You can manage or disable cookies through your browser settings.

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11. Data Security

11.a We take appropriate technical and organisational measures to protect your personal data against:

• Unauthorised access
• Loss or misuse
• Disclosure or alteration

11.b However, no method of transmission over the internet is completely secure.

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12. Third-Party Links

12.a Our website may contain links to third-party websites or services.

12.b We are not responsible for the privacy practices or content of those third parties.

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13. Changes to This Policy

13.a We may update this Privacy Policy from time to time.

13.b Continued use of our website and services indicates acceptance of any updates.

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14. Contact

14.a For any questions or data requests, please contact:

Email: [email protected]
Website: www.groovercity.com